In today’s society with the want for immediate feedback and instant gratification, RFP’s can seem like a daunting task. Originally they were a crucial stage to form client relationships, but now it seems like a lost art. A Request For Proposal is simply a solicitation, often made through a bidding process, by an agency or company interested in procurement of a commodity, service or valuable asset, to potential suppliers to submit business proposals.
Unfortunately RFP’s do benefit your company and have not gone out of style completely. They are the first step to finding the right agency to outsource large projects. The RFP process will help postpone or cancel marginal projects, negotiate lower costs for the project, identify false assumptions and determine how to delegate projects. To ensure your RFP is chosen follow some of these guidelines:
– Do the research on the company and assure your agency has the capacity to develop an appropriate response.
– Invite the company to meet you and your team. This will provide the opportunity to have a question and answer session with each vendor.
– Confirm all the specifications can be met. Do not promise the impossible.
– To set yourself apart from other firms include visuals, diagrams and pictures to make your presentation more compelling.
If you are unsure with the basic guidelines of an RFP here is a list of the basics that should be included:
– Description, Purpose and Objectives
– Budget & Cost Estimates
– Terms and Conditions
– Background of Company
– Tools and Functionalities
– Reporting Needs
– Available technology
– Staff Resources
– Evaluation Criteria
Please call Silver Spur to learn more about how you can build your brand!
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